Lane Arts Council Finance Coordinator

Lane Arts Council strongly encourages applicants who identify as Black, Indigenous, or Persons of Color, Latino/a/x, members of the LGBTQIA+ community, Spanish-language speakers, and individuals with disabilities. 

Organizational Mission 

Lane Arts Council works to cultivate strong and creative arts communities in Lane County by providing high-quality arts experiences, engaging people of all ages in arts education, and encouraging artistic endeavors.

Position

Lane Arts Council’s Finance Coordinator oversees all of the organization’s financial transactions and ensures our financial practices and internal controls maintain the highest level of integrity. This position is an integral part of the organization’s operations and works closely with all Lane Arts Council staff.

FTE: .375, non-exempt, approximately 10-15 hours a week Compensation: $20-$30/hour, paid vacation and holidays Reports to: Executive Director

Duties & Responsibilities

Organizational Bookkeeping

  • Maintain financial records of Lane Arts Council by accurately recording the day-to- day financial transactions of the organization
  • Check and verify source documents such as invoices, receipts, computer printouts
  • Allocate and post financial transaction details to QuickBooks
  • Reconcile and balance all accounts
  • Manage accounts payable and accounts receivable
  • Draw up monthly financial statements (profit and loss statements, balance sheet, and dashboard)
  • Participate in Lane Arts Council Board Finance Committee meetings and present monthly financial statements to Finance Committee
  • Collate and analyze account data and generate financial reports
  • Maintain internal control systems
  • Manage communications for all administrative and program invoices
  • Prepare checks, ACH payments and bank deposits
  • Prepare and process payroll
  • Calculate and prepare tax payments
  • Assist with annual compilation and form 990
  • Issue 1099s to contractors and W2s to employees
  • Assist with maintaining program spreadsheets
  • Other duties as assigned

Grant Tracking and Budgets

  • Support tracking of restricted funding; track grant budget income and expenditures
  • Assist with development of program and organizational forecast and budgets
  • Other duties as assigned

Administrative

  • Be the lead contact for health insurance and retirement benefits
  • Maintain schedule and complete forms (property-tax exemption, insurance, etc.)
  • Maintain complete filing system to support financial records
  • Track and maintain inventory
  • Support office management
  • Other duties as assigned

Preferred Skills & Experience

  • Extensive knowledge of QuickBooks Desktop and Excel (required)
  • Extensive experience in bookkeeping, with high level knowledge of nonprofit accounting
  • Knowledge of generally accepted accounting principles and procedures (GAAP)
  • Experience processing payroll with QuickBooks Desktop
  • Knowledge of data management and financial data analysis
  • Knowledge of relevant legislation and regulatory requirements
  • An associate degree in accounting, finance or business (preferred but not required)
  • Ability to manage requests from multiple team members

Desired Traits

  • Planning and organizing; attention to detail
  • Information collection and monitoring
  • Problem analysis and problem solving
  • Communication skills
  • Confidentiality and Integrity

Application Process

Application review will begin March 21st but the position will remain open until filled. Please submit the following materials as one complete PDF to employment@lanearts.org

  • Cover letter describing your experience, skills, and traits that make you the ideal candidate
  • Resume
  • Three professional references

Equal Employment Opportunity: Lane Arts Council is an equal opportunity employer and does not discriminate on the basis of race, religion, color, sex, sexual preference, age, national origin, disability, veteran status, or any other classification by law.