Employment at Lane Arts Council

Program Administrator

Lane Arts Council works to strengthen and support the arts in Lane County. The Program Administrator works closely with the Arts Education Manager to support the implementation of Lane Arts Council’s arts education programs, and also provides administrative and event support for some of LAC’s community arts initiatives. This position works closely with schools, teaching artists, and the greater community to increase the scope of arts education throughout Lane County. They will communicate consistently with artists, school contacts, and educators. In addition to program-specific responsibilities, the Program Administrator is responsible for general administrative and office operations.

FTE: 1.0, non-exempt

Salary: $40,000

Benefits: Paid vacation (3 weeks per year), holidays (12 days), and sick leave, medical and dental benefits, retirement contributions after three years of employment

Travel: This position may require travel to schools throughout Lane County

Work hours and location: This position primarily works weekday hours but does require occasionally working evenings (particularly on the First Friday of every month). After onboarding, there is some flexibility to work partial hours remote.

Reports to: Program Director

Duties & Responsibilities

Arts Education Programs (80%)

Scheduling, Contracts & Administration:

  • Manage all communications with artists and schools to coordinate and schedule arts education programming requests, maintaining timely response and persistent follow-up
  • Create and send contracts and addendums for artists and schools
  • Maintain the arts education contracts spreadsheet; track contract details, financial information, and communications
  • Tracking and managing paperwork for teaching artists and apprenticeship mentors (contracts, W9 forms, direct deposit forms, insurance, background checks, etc.)
  • Track the use and return of LAC’s iPads for arts education programs

Outreach and Communications:

  • Develop and coordinate arts education program marketing, promotion, and outreach strategies to increase visibility of Lane Arts Council’s arts education programs and their impact in schools and in the community; create arts education mailings and recruitment communications
  • Create program-specific content for Lane Arts Council’s newsletter, website, and social media
  • Maintain and update LAC website teaching artist profiles and the arts education pages
  • Support program documentation and impact reporting by collecting photos and testimonials, and by helping make school visits across Lane County
  • Support teaching artist training events, workshops, and communications
  • Help manage the Lane Arts Council Arts Education email account

Design Arts Apprenticeship Program:

  • Lead recruitment of students for Lane Arts Council’s Design Art Apprenticeship program (newsletter articles, social media, email, school outreach, etc.)
  • Manage communications with Apprenticeship applicants/guardians and program community partners throughout each term; assign student apprenticeship groups
  • Coordinate details and facilitate quarterly Apprenticeship showcase events

Community Arts Support (10%)

  • ArtWalk Support: Provide day-of event support for the monthly First Friday ArtWalk, helping with event setup, breakdown, representing LAC in our booth, distributing ArtWalk guides, documentation, social media, and other duties as needed.
  • Artist Resources: Maintain LAC artist resources web pages, including the Calls to Artists page and Venues Seeking Artists page. Submit artist opportunities for newsletter.
  • Other duties as assigned

Office Administration (10%)

  • Maintain an organized and welcoming office environment
  • Maintain office hours and serve as first point of contact for at least 2-3 weekdays
  • Answer phones, check voicemails, and manage general Lane Arts Council email account
  • Maintain tracking of all office accounts, software, services, and technology, including computers and equipment; troubleshoot technical difficulties
  • Track and coordinate staff birthdays and other acknowledgements
  • Coordinate food/drinks for staff meetings, retreats, etc.
  • Manage the purchasing of office supplies and equipment; order business cards and name badges
  • Other duties as assigned

Preferred Skills

  • Experience providing administrative support and/or project management in a school, community program, or nonprofit setting
  • Experience with business/nonprofit social media and website communications
  • Ability to communicate the value and importance of the arts and arts education
  • Proficiency with Microsoft Suite, Adobe InDesign, Google Suite, Canva, and WordPress

Desired Traits

  • Strong written and verbal communication skills
  • Highly organized and detail-oriented; ability to track/manage detailed information
  • Ability to follow a timeline and meet deadlines
  • Ability to work with diverse communities
  • Ability to work in a collaborative and changing environment
  • Self-starter, with ability to work both independently and in collaboration with others
  • Meaningful interpersonal and relational skills; human-centered approach

How to Apply

Application review will begin May 20th, 2024 but the position will remain open until filled.

Please submit your resume and cover letter (describing your experience, skills, and traits that make you the ideal candidate) as one complete PDF to employment@lanearts.org

Studies have shown that people of color, women, and other people from historically marginalized communities are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in a position description. We are most interested in finding the best candidate for the position, and that person may be one who comes from a less traditional background. If you are interested in applying, we encourage you to think broadly about your background and qualifications for the role.

Equal Employment Opportunity: Lane Arts Council is an equal opportunity employer and does not discriminate on the basis of race, religion, color, sex, sexual preference, age, national origin, disability, veteran status, or any other classification by law.

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We are always accepting volunteer applications.

Equal Employment Opportunity: Lane Arts Council is an equal opportunity employer and does not discriminate on the basis of race, religion, color, sex, sexual preference, age, national origin, disability, veteran status, or any other classification by law.