Admin Coordinator Job Description

Overview

Lane Arts Council cultivates strong and creative arts communities throughout Lane County. The Administrative Coordinator supports Lane Arts Council’s team in a variety of administrative tasks.

Hours: 16 hours/week

Compensation: $12.50/hr.

Reports to: Program and Communications Manager

Duties

General Admin

  • Maintain regular office hours
  • Serve as the first point of contact for visitors
  • Answer phones and manage Lane Arts Council emails and mail
  • Develop and maintain templates and organizational administrative systems
  • Maintain office accounts, services, and tech, including equipment and software; troubleshoot technical difficulties
  • Maintain events/activities calendar
  • Purchase office supplies and equipment
  • Maintain an organized and welcoming office environment

Administrative Development Support

  • Oversee donor database including processing incoming donations and supporting donor stewardship
  • Maintain updated information in constituency database and email list
  • Assist with coordination of mailings; includes communicating with printing and mailing services, creating mailing lists, and organizing volunteers

Administrative Program Support

  • Provide administrative support for ArtCore program, institutes, and conference
  • Provide logistical scheduling support for artist residency program; work directly with Lane Arts Council Arts Education Program Coordinator to schedule artist residencies with Lane County schools

Desired Experience

  • Bachelor’s degree
  • Office experience
  • Knowledge of Microsoft Office, Adobe Suite & WordPress
  • Familiarity with Lane County arts community
  • Experience supervising volunteers

Desired Traits

  • Provides excellent customer service
  • Highly organized
  • Strong written and verbal communication skills
  • Ability to work in a busy, changing environment
  • Detail-oriented
  • Maintains integrity in the workplace
  • Willingness to challenge oneself
  • Ability to work with diverse communities

Deadline to apply:  Friday, January 12th.

Please send your cover letter and resume to lanearts@lanearts.org no later than 5:00 PM on Friday, January 12th. The position will remain open until filled.

Equal Employment Opportunity: Lane Arts Council is an equal opportunity employer and does not discriminate on the basis of race, religion, color, sex, sexual preference, age, national origin, disability, veteran status, or any other classification by law.